Privacy Policy

1. Introduction & Scope

This Privacy Policy (“Policy”) describes how StudyInNepal.com (“we,” “us,” “our,” or “Study in Nepal”) collects, uses, discloses, and safeguards your information when you use our website and related services. Study in Nepal is a digital platform that connects international academic institutions with Nepali universities and organizations, facilitating academic mobility, full-time degrees, short-term programs, internships, NGO placements, and institutional MoUs.

By accessing or using our website and services, you acknowledge that you have read, understood, and agree to be bound by this Policy. If you do not agree, please do not use our services.

2. Data Controller & Responsible Entity

The data controller responsible for your personal data in connection with this website and our services is the entity operating StudyInNepal.com. For the purposes of applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable, we act as the data controller for the personal data we process.

3. Definitions

• Personal Data means any information relating to an identified or identifiable natural person.
• Processing means any operation performed on personal data (e.g., collection, storage, use, disclosure).
• Data Subject means the identified or identifiable natural person to whom the personal data relates.
• Consent means any freely given, specific, informed, and unambiguous indication of the data subject’s agreement to the processing of their personal data.
• Legitimate Interest means a lawful basis for processing where our interests (or a third party’s) are not overridden by your rights.
• Data Retention means the period for which we keep your personal data.

4. Information We Collect

We may collect the following categories of information:

4.1 Information You Provide: Name, email address, phone number, country, institution or university name, course/program interests, application or inquiry details, and any other information you submit via forms, contact pages, or correspondence.

4.2 Automatically Collected Information: IP address, browser type and version, device type, operating system, referring URLs, pages visited, dates and times of access, and similar technical and usage data.

4.3 Information from Third Parties: Where relevant (e.g., for institutional partnerships or MoU facilitation), we may receive information from partner universities, institutions, or service providers in connection with our services.

5. Legal Basis for Processing

We process your personal data only where we have a valid legal basis, including:

• Consent: Where you have given clear consent for a specific purpose.
• Contract: Where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
• Legitimate Interests: Where processing is necessary for our legitimate interests (e.g., improving our services, security, analytics) and not overridden by your rights.
• Legal Obligation: Where we must process data to comply with a legal or regulatory obligation.

6. How We Use Your Information

We use the information we collect to:

• Provide, operate, and improve our website and services (e.g., connecting students and institutions with Nepali universities, programs, internships, and exchange opportunities).
• Respond to inquiries, applications, and requests for information.
• Send administrative communications, updates, and (where permitted) marketing related to academic programs, mobility, and partnerships.
• Analyze usage and trends to improve user experience and our offerings.
• Comply with legal obligations, enforce our terms, and protect our rights and the rights of others.
• Prevent fraud, ensure security, and maintain the integrity of our systems.

7. Cookies & Tracking Technologies

We and our service providers may use cookies, web beacons, pixels, and similar technologies to collect information about your use of our website. Cookies are small text files stored on your device. You may set your browser to refuse certain cookies; some features of the site may not function properly if you do so. For more detail, please see our Cookie Policy.

8. Disclosure & Third-Party Sharing

We may share your personal data with:

• Partner institutions and universities in Nepal or abroad, where relevant to program applications, MoUs, or exchange arrangements.
• Service providers (e.g., hosting, analytics, email delivery) who process data on our behalf under contractual obligations.
• Legal and regulatory authorities when required by law or to protect our rights.
• Professional advisers (e.g., lawyers, auditors) where necessary for our operations.

We do not sell your personal data to third parties for their marketing purposes.

9. International Data Transfers

Your information may be transferred to, stored, and processed in countries other than your country of residence, including Nepal and countries where our partners or service providers operate. Where such transfers occur, we take appropriate safeguards (e.g., standard contractual clauses, adequacy decisions) as required by applicable law to ensure your data remains protected.

10. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Retention periods may vary based on the type of data and the purpose of processing. When data is no longer needed, we will securely delete or anonymize it.

11. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. No method of transmission over the Internet or electronic storage is completely secure; we cannot guarantee absolute security but we strive to protect your information in line with industry standards.

12. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right of Access: To request a copy of the personal data we hold about you.
• Right to Rectification: To request correction of inaccurate or incomplete data.
• Right to Erasure (“Right to be Forgotten”): To request deletion of your personal data in certain circumstances.
• Right to Restriction of Processing: To request that we limit how we use your data in certain cases.
• Right to Data Portability: To receive your data in a structured, commonly used format where applicable.
• Right to Object: To object to processing based on legitimate interests or for direct marketing.
• Right to Withdraw Consent: Where processing is based on consent, you may withdraw consent at any time.
• Right to Lodge a Complaint: To lodge a complaint with a supervisory authority in your country of residence.

To exercise any of these rights, please contact us using the details in the “Contact Us” section below. We will respond in accordance with applicable law.

13. Children’s Privacy

Our services are not directed to individuals under the age of 16 (or the applicable age of consent in your jurisdiction). We do not knowingly collect personal data from children. If you believe we have collected information from a child, please contact us and we will take steps to delete such information.

14. Third-Party Links

Our website may contain links to third-party websites (e.g., partner universities, institutions). This Policy does not apply to those sites. We are not responsible for their privacy practices; we encourage you to read their privacy policies.

15. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the revised Policy on this page and update the “Last updated” date. Material changes may be communicated via email or a notice on our website. Your continued use of our services after such changes constitutes acceptance of the updated Policy.

16. Contact Us

If you have questions about this Privacy Policy, wish to exercise your data protection rights, or have a complaint, please contact us:

StudyInNepal.com
Email: privacy@studyinnepal.com
Or via our Contact page.

We will endeavour to respond within the timeframes required by applicable law.